ASSISTANT COUNTRY DIRECTOR /HEAD, PLANNING MONITORING AND
EVALUATION UNIT (PMEU) (NATIONAL) -FIXED-TERM ( ADVERTISED AS ASSISTANT
RESIDENT REPRESENTATIVE )
Location : Jakarta, INDONESIA
Application Deadline : 15-Sep-08
Type of Contract : 100 Series
Post Level : NOC
Languages Required :
English
Duration of Initial Contract : 12 months initially
Background
UNDP Indonesia's mission is to be an agent for change in the human and
social development of Indonesia. We aim to be a bridge between
Indonesia and all donors as well as a trusted partner to all
stakeholders. We work in four key areas of development: Governance
Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and
Environment Management, with the overarching aim of reducing poverty in
Indonesia. Besides the four priority areas, UNDP Indonesia is also
engaged in a variety of crosscutting initiatives focused on HIV/AIDS,
gender equality, and information and technology for development.
Organizational ContextUnder the guidance of the Deputy Country
Director, the Assistant Country Director (ACD)/Head of PMEU acts as a
manager of the PMEU and advisor to Senior Management on all aspects of
CO programme management. The main role is to provide support to all
Units and senior management in ensuring effective programme performance
through sound application of programme management processes and
procedures including planning, monitoring and evaluation, risk
management, and maintaining up-to-date information about programme
activities and results for corporate reporting and dialogue with
partners. The ACD/Head of PMEU organizes the provision by PMEU team of
the normative support and facilitation in strategic planning and
monitoring of the programme ensuring consistency with UNDAF/CPD/CPAP
priorities, coordinates staff capacity development in programme
management including M&E and helps senior management to mobilize
cross-unit efforts in such functional areas as capacity development,
aid/development effectiveness, South-South cooperation, engagement with
private sector, information management for resource mobilization and CO
reporting, development and implementation of learning strategy as well
as in other areas as might be requested by senior management, The
ACD/Head of PMEU also organizes continuous support to monitoring of CO
performance in key areas of Balanced Scorecard including programme
delivery, resource mobilization, knowledge-networkin
supports Management Team Meetings with up-to-date information and
analysis and in ensuring follow-up. The ACD/Head of PMEU plays key role
in the task forces working on the issues of programme management and
implementation.
The ACD/Head of PMEU works in close collaboration with Programme and
Operations teams, programme staff in other UN Agencies, UNDP HQs staff
and Government officials, technical advisors and experts, multi-lateral
and bi-lateral donors and civil society to support CO in effective
implementation of the UNDP programme.
Duties and Responsibilities
Functions / Key Results Expected
Summary of Key Functions:
* Providing support and facilitation to the strategic planning and monitoring of UNDP programme
* Providing support and coordination to the effective implementation of
the UNDP programme and strengthening requisite systems and skills
* Strategic partnerships and support to resource mobilization
* Provision of top quality policy advice services to the Government and
facilitation of knowledge building and management1. As a member of the
CO management team, makes contributions and provides
support/facilitatio
programme, focusing on achievement of the following results:
* Coordination of participatory inputs to CP and CPAP preparation and review processes, and quality assurance
* Thorough analysis of the political, social and economic situation in
the country and providing key inputs into preparation/
UNDAF, CPD, CPAP and other documents.
* Jointly with other units, identification of strategic and innovative programme areas of cooperation.
* Coordination and support in applying appropriate implementation
modalities in operationalising UNDAF/CPD/CPAP in collaboration with the
main partners and other UN Agencies.
* Lead role in internalizing UNDP programme policies and procedures and their implementation in the CO.
* Staff capacity development on optimizing workflow processes and
application of Standard Operating Procedures in results-oriented
programme management.2. Ensures effective support to the implementation
of the CO programme and strengthening requisite systems and staff
skills, focusing on achieving the following results:
* Effective application of RBM tools; establishment, jointly with
management team, of management targets (BSC) and monitoring of the
achievement of results and targets.
* Strategic oversight of planning, budgeting, implementation and
monitoring of the programme; close monitoring of financial resources in
accordance with UNDP rules and regulations.
* Close monitoring and systematic measuring of the CO programme results
and their evaluation through Quarterly CPAP review meeting, CP mid-term
review and ensuring sound monitoring and evaluation at the project and
outcome level. Constant monitoring and analysis of the programme
environment and providing analytical inputs and suggestions to the CO
management team about the programme strategic course, challenges and
opportunities,
* Organization of cost-recovery system for the services provided by the
CO to projects in close collaboration with Operations Manager.
* Ensuring systematic inputs from PMEU into appraisal process as well
as staff capacity support on all aspects of project/programme
initiation, development, implementation and monitoring.3. Provides
coordination and strategic organizational support in strengthening
CO-wide efforts and activities in such cross-cutting areas as capacity
development, aid/development effectiveness, South-South cooperation,
engagement with private sector, information management for resource
mobilization and CO reporting, development and implementation of
learning strategy as well as in other areas as might be requested by
senior management,
* Playing key role in facilitation and backstopping of cross-unit Task
Force, consultations and joint events in the mentioned cross-cutting
areas of focus.
* Maintaining up-to-date information and continuous analysis of donor
and resource environment, aid implementation modalities and trends,
innovative partnerships including South-South and engagement with
private sector and other partners. Providing timely and high-quality
analytical briefs for senior management in support of the donor
dialogue and corporate reporting.
* Development and support to the implementation of the CO learning
strategy in close collaboration with programme and operations team and
with UN RC office.
Impact of Results
The key results have an impact on the overall success of the country
programme and reaching UNDAF/CPD/CPAP goals. In particular, the key
results have an impact on the programme management including all key
performance dimensions from coherent results framework to effective
implementation and monitoring of the programme supported by
participatory processes and strengthened systems and skills.
Competencies
Corporate Competencies:
* Demonstrates integrity by modeling the UN's values and ethical standards
* Promotes the vision, mission, and strategic goals of UNDP
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
* Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example
* Actively works towards continuing personal learning and development
in one or more Practice Areas, acts on learning plan and applies newly
acquired skills
Development and Operational Effectiveness
* Ability to effectively apply, support and set the standard in strategic planning, results-based management and reporting
* Ability to articulate and help the CO to internalize programme
policies and procedures to ensure quality of programme performance
* Ability to carry out financial analysis and monitoring of complex,
large programme in the dynamic resource environment and provide
strategic insights about resource mobilization and partnerships
building including innovative and South-South partnerships.
* Ability to implement new systems and affect staff behavioral/ attitudinal change
Management and Leadership
* Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
* Consistently approaches work with energy and a positive, constructive attitude
* Demonstrates good oral and written communication skills
* Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
VI. Recruitment QualificationsEduca
* Master's Degree or equivalent in Business Administration, Public
Administration, Economics, Political Sciences, Social Sciences or
related field.
Experience:
* Minimum 8 years of relevant experience at the national or
international level in providing management advisory services, hands-on
experience in design, monitoring and evaluation of development projects
and establishing inter-relationships among international organization
and national governments. Experience in the usage of computers and
office software packages, experience in handling of web based
management systems.
Language Requirements:
* Excellent communication skills in written and oral English language. Fluency in Bahasa Indonesia.
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates
from this vacancy announcement. We may also retain applications and
consider candidates applying to this post for other similar positions
with UNDP Indonesia at the same grade level and with similar job
description, experience and education requirements.
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